Document Control Clerk - Little Long - Ontario

Ontario

Requisition ID: 83681

Position Overview
We are looking for an Entry Level Document Control Clerk to support our growing project demands. This is an exciting opportunity to be part of building a world-renowned construction project that will make a positive impact on the local community.

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.

  • Candidate will begin working in either our Oakville or Montreal office for the training period
  • Candidate must be available for a fly in/out role
Responsibilities
  • Organize and maintain all documents and specs pertaining to project including RFI’s, DCN's, submittals and drawings
  • Perform audits of documents to ensure project files are current
  • Duplicate, bind, and distribute documents as required
  • Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
  • Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
  • Assist with registration, filing and control of incoming and outgoing documentation
  • Perform database input and word-processing functions
  • Ensure that the confidentiality of sensitive information is protected
  • Perform other clerical duties as assigned

Qualifications
  • High school degree and ideally a Post-secondary education in Records Administration/Management, Library and Information Technology or related experience
  • Knowledge of records/information management principles and their methodologies an asset
  • Knowledge of Teambinder document control software is an asset
  • Proficient in Microsoft Excel, Word, and SharePoint
  • Highly motivated, with a demonstrated passion for excellence and taking initiative
  • Strong work ethic, willing to do what it takes to get the job done right the first time
  • Demonstrated commitment to ethics and integrity
  • Passion for safety, with the ability to help us ensure that nobody gets hurt
  • Strong interpersonal, written, and verbal communication skills
  • Team player with the ability to work independently to meet deadlines, goals and objectives
  • Strong organization, time management, and attention to detail
  • Ability to work extended hours

Other common names for this role: Project Administration, Office Administrator, Project Assistant

About Kiewit
As one of North America's largest, most respected construction and engineering organizations, with 2017 revenues of $8.7 billion, Kiewit exists to make a difference. We improve and connect communities across the United States, Canada, and Mexico through complex projects in transportation, water/wastewater, power, oil, gas and chemical, building, industrial and mining. Our services are as diverse as the skills of our 22,000-strong workforce to whom we provide challenging, honest work in a caring and collaborative culture. A sense of adventure, pride and fulfillment is built into every career at Kiewit.

How We’re Different
  • Consistently ranked within the top five of the “Top 400 Contractors” according to Engineering News-Record
  • Top-tier health, dental and vision insurance available from Day One of employment
  • 401K savings plan that includes company dollar-for-dollar match on contributions up to 6 percent of base pay
  • Our employees are entitled to accrue at least 20 days paid time off each year
  • We spend an average of $8,500 per employee each year on training and career development and reimburse up to $5,250 per year in outside tuition costs

Kiewit is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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