Project Administrative Assistant

Project Administrative Assistant Competition No. SP19-57


Part-time support opportunity: Temporary

Hourly rate: $21.58

Department: Office of Research Services, Innovation and Entrepreneurship

Hours: Up to 24 hours per week (Schedule to be determined)

Reporting To: Manager, Grants and Special Projects

Campus Location: Oshawa


Reporting to the Manager, Grants and Special Projects in the Office of Research Services, Innovation and Entrepreneurship (ORSIE), this position is responsible for providing administrative support to a funded research project to help ensure successful completion.


  • Assist with record keeping including documentation for in-kind contributions, receipts for budget items, and purchasing orders
  • Assist with meeting preparation, including catering orders, booking space, preparing meeting materials
  • Support creation of knowledge dissemination items for community stakeholders
  • Support hiring processes as needed, liaise with Human Resources regarding creation of contracts
  • Support development of project reports
  • Undertake funding searches to support future activities related to the project
  • Assist with event planning activities for research related events showcasing the project activities.
  • Support development and dissemination of success stories related to the project.


The ideal candidate will possess a 2 year diploma in Office/Business Administration and a minimum of three years’ experience in an office environment.

Required skills include proficient verbal and written communication skills, attention to detail, proactive, highly organized with strong time-management skills. Interpersonal skills to interact tactfully with variety of stakeholders. Proficient in MS Office tools including Word, Excel, Outlook and PowerPoint, and internet research. Experience in recording and producing quality meeting minutes. Ability to work independently as well as work collaboratively with team members. Well-developed problem-solving and decision-making skills. Excellent organizational, analytical and time management skills including the ability to set priorities and meet deadlines. Use of discretion and understanding of confidentiality and trust.

Experience in an academic environment would be an asset. Familiarity with the research enterprise, provincial and federal funding programs is considered a strong asset, but not a requirement.

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

Telephone: 905.721.3073 Email:

Please apply below by submitting your cover letter and resume to the online portal. Applications will be accepted until 4:00 pm on Monday October 14, 2019. Competition number SP19-57.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Required Skills

Required Experience